BYLAWS

 

TUCSON HISPANIC COALITION

 

 

ARTICLE I.  NAME

 

SECTION 100.   NAME

The name of the organization shall be “THE TUCSON HISPANIC COALITION”’.

Herein after may also be known and referred to as TUCSON HISPANIC COALITION….

Una familia unida….

 

ARTICLE II.  PURPOSE

 

SECTION 200.  PURPOSE

The Tucson Hispanic Coalition brings Hispanic organizations together to share information, address and work together on issues of common concern as agreed upon by the Coalition and to support each other.

 

Due to the diversity and varied purposes of the member organizations, coalition member organizations have the option to include or exclude their organization from any public stance that the coalition adopts/champions.

 

 

ARTICLE III.  MEMBERSHIP

 

SECTION 300.  VOTING MEMBERS

All Hispanic organizations that support the mission and purpose of the Coalition are eligible for membership upon payment of dues as established by the Executive Committee pursuant to Section 303 (E). Each member organization in good standing shall be entitled to one vote to conduct the business of the Coalition.

 

SECTION 301.   ASSOCIATE MEMBERS

Any person who is not a member of a Tucson Hispanic Coalition organization may become an Associate Member upon the completion and submission of a membership form, approved by the Executive Board and paying the dues pursuant to Section 303(E) and shall be entitled to all the privileges of a member except voting and serving on the Executive Board.

 

SECTION 302.   HONORARY MEMBERS

The Executive Board shall have the power to confer honorary membership to such persons as it shall deem worthy of such honor, and who shall have rendered outstanding service.  Honorary members have no voting rights or privileges.

 

 

 

 

SECTION 303.   MEMBERS’ MEETINGS

 

A.                  Annual Meeting

The Tucson Hispanic Coalition shall hold its annual meeting in January and its elections meeting in November at a time and place designated by the Executive Board.

 

 Written notice of the annual and elections meetings shall be given to each member of record entitled to vote at such meeting not less than ten (10) nor more than fifty (50) days before the date of the meeting.  Notice will state the business to be conducted, the place, date and hour of the annual meeting and the elections meeting.  Members must be present to vote.

 

B.                Quarterly Meetings

The President or the Executive Board may call quarterly meetings of the membership, provided proper notice stating the business to be conducted is given. Proper notice hereinafter is defined as mailing of written notification including email neither less than ten (10) nor more that fifty (50) days before the date of the meeting.

 

C.                Special Meetings

The President may call a Special Meeting of the membership during the year provided proper notice is given. Special Meetings may also be called for by three (3) elected officers of the Executive Board. Only the business that necessitated the calling of the Special Meeting may be conducted at this time.

 

D.                Quorum

Seventy five (75) percent of the voting members present at the meetings shall constitute a quorum.  A simple majority of the voting members present shall decide  questions brought before such meetings.

 

E.                 Dues

Dues shall be paid on a yearly basis as set by the Executive Board and shall include student organization and associate member rates. 

 

 

 

 

 

 

ARTICLE IV.  OFFICERS

 

SECTION 401.    DESIGNATION OF TITLES

The officers of The Tucson Hispanic Coalition shall be PRESIDENT, PRESIDENT-ELECT, RECORDING SECRETARY, CORRESPONDING SECRETARY, TREASURER and STANDING COMMITTEE CHAIRPERSONS.

 

 

SECTION 402.   DUTIES OF OFFICERS

 

A.         President

The President shall preside at all meetings of the membership and of the Executive Board, shall be the spokesperson for the coalition, shall sign all deeds and conveyances, all contracts and agreements, and all other instruments requiring execution on behalf of the Tucson Hispanic Coalition and will perform other duties as warranted by the position.

 

B.         President-Elect

The President-Elect shall perform the duties of President in his/her absence.  He/she shall oversee and serve as ex-officio member of all committees as well as perform other duties as warranted by the position.

 

C.         Recording Secretary

The Recording Secretary shall maintain records of the procedures at all meetings; and will provide notice of all Executive Board and membership meetings. He/She will send copies of the minutes to all members of the Executive Board within thirty (30) days of the close of the meeting and will perform other duties as warranted by the position.

 

 D.       Corresponding Secretary

The Corresponding Secretary shall ensure timely distribution of correspondence to the Executive Board, serve as the chairperson of the Communications Committee, and perform other duties as warranted by the position.

 

E.         Treasurer

The Treasurer shall serve as the fiscal and budgetary officer of the Tucson Hispanic Coalition and present a financial report at all meetings; serve as Chairperson of the Fundraising Committee; in conjunction with the Executive Board, shall prepare an Annual Budget, and perform other duties as warranted by the position.

 

 

 

F.         Committee Membership

Each officer of The Tucson Hispanic Coalition in addition to the duties outlined in Section 402 shall be a member of at least one of the standing committees described in Section 601.

 

G.         Term of Office

The officers of the Tucson Hispanic Coalition shall not serve more than two (2) consecutive terms in office for any position. The term of office shall be for one year commencing upon election at the annual meeting and continuing until the next annual meeting.

 

H.         Attendance

Officers must attend the annual meeting, the Board meetings and seventy-five (75) percent of all meetings during a calendar year.  At the discretion of and upon a majority vote of officers of the Tucson Hispanic Coalition, any officer who does not attend said meetings may be removed from office. 

 

 

 

ARTICLE V.   EXECUTIVE BOARD

 

SECTION 500.   MEMBERSHIP

The Executive Board shall consist of the elected officers of the Tucson Hispanic Coalition, the appointed officers, i.e. the Chairperson of each Standing Committee and General Counsel.

 

SECTION 501.  MEETINGS

All meetings of the Executive Board shall be held at a time and place designated by the Executive Board and shall be conducted in accordance with general rules of procedures of the Tucson Hispanic Coalition.  Any Coalition member may attend Executive Board meetings. 

 

SECTION 502.  DUTIES

The Executive Board shall manage the business affairs of The Tucson Hispanic Coalition.

 

 SECTION 503.  QUORUM

A minimum of seven (7) of the Executive Board members present at the meeting shall constitute a quorum for all meetings.

 

 

ARTICLE VI.  COMMITTEES

 

SECTION 600.  APPOINTMENT

Standing Committees shall be selected by the membership and shall perform duties as described.

 

SECTION 601.  STANDING COMMITTEES

 

A.         AWARDS AND RECOGNITION COMMITTEE

Shall propose recipients of the Tucson Hispanic Coalition Awards for Outstanding and Meritorious Service to the Hispanic Community, to the Executive Board for consideration for recognition.  The awards will be presented at a time and a place determined by the Executive Board.

 

B.         BYLAWS COMMITTEE

Shall be responsible for presenting proposed changes to the Bylaws.

 

C.        COMMUNICATIONS COMMITTEE

Shall be responsible (with the direction of the Executive Board) for publicity and dissemination of information, publication of a newsletter or website, informing the membership of the activities and accomplishments of the Tucson Hispanic Coalition. The Corresponding Secretary shall chair the Communications Committee.

 

D.       FUNDRAISING COMMITTEE

Shall be responsible for fundraising (Individual, corporate, sponsorship, events etc.) activities of the Coalition as determined by the Executive Board.

 

E.         GENERAL COUNSEL

The General Counsel shall be the chief legal advisor of the Tucson Hispanic Coalition and shall review all procedures and related matters affecting the Coalition.

 

F.         NATIONAL HISPANIC HERITAGE MONTH COMMITTEE

Shall plan the National Hispanic Heritage activities with the approval of Executive Board.  All elected and appointed officers are members of this committee.

 

G.         MEMBERSHIP COMMITTEE

Shall conduct membership drives, maintain a roster of all paid members, and notify the membership of membership renewal sixty (60) days prior to expiration.

 

H.         ELECTIONS COMMITTEE

Shall nominate candidates for the elective offices, prepare nominating petitions, verify the validity of all nominating petitions, prepare and count the ballots cast at the election held November Coalition Meeting and certify the results to the Executive Board.

 

SECTION 602.       SPECIAL/AD HOC COMMITTEES

May be appointed by the President, the Executive Committee or by a membership majority vote.  Committees will conduct the specific task assigned at the time of appointment and will cease to function when their specific task(s) have been completed.

 

 

ARTICLE VII.  ELECTIONS

 

SECTION 700.   QUALIFIED ELECTORS

Members as defined in Section 300 who have met all qualifications thirty (30) days before any election shall be entitled to vote.

 

SECTION 701. NOMINATIONS

A.         Nominees

Any member in good standing, as defined in Section 300 herein, may be nominated for any of the offices designated in ARTICLE IV.

 

B.         By Elections Committee

Shall propose candidates for the elective offices that will become vacant at the next annual meeting. The Committee shall publish and distribute to the membership the names of the candidates and names of qualified electors thirty (30) days prior to the November Coalition Meeting.

 

C.        By Petition

Nominations of officers may be made in writing by petition signed by at least ten (10) members of the Coalition.  The nominating petition shall specify the name and address of the nominee and shall be filed with the Elections Committee at least two (2) weeks before the November Meeting.

 

D.         Write in Candidates

Space will be provided on the official ballot for write-in candidates All write-in candidates must qualify pursuant to Section 701 A.

 

SECTION 702.  BALLOTS

The Elections Committee shall prepare all ballots showing the names of the nominees by petition or by nomination of the Elections Committee.

 

 

 

SECTION 703.  ELECTION RESULTS

The ballots shall be counted and tabulated by the Election Committee. The candidates receiving the greatest number of votes shall be elected and the Election Committee shall immediately certify the results of the election to the President.

 

ARTICLE VIII.  AMENDMENT OF BYLAWS

 

The bylaws may be amended only by a majority vote of the voting membership present at the Annual Meeting. 

 

Written notice of any proposed amendment to the bylaws shall be given to the membership not less than thirty (30) days prior to the annual meeting.

 

Adopted

 

Updated Sunday, July 07, 2002
ADVISORY COUNCIL to be added as needed

 

 

SECTION 00.  MEMBERSHIP

The Tucson Hispanic Coalition may elect to create from the corporate community and the community at large. An Advisory Council role would be to serve as an advocate for the Tucson Hispanic Coalition. The Executive Board would determine the size of the Advisory Council.

 

Membership on the Advisory Council would not require Tucson Hispanic Coalition status. The Executive Board would extend invitations for membership and members would be asked to serve for a term of (two) 2 years.

 

SECTION 01.  MEETINGS

The Advisory Council meetings would meet a minimum of twice a year. Attendance at the monthly Executive Board meetings would not be required

 

SECTION 02.  DUTIES

The Advisory Council members would be called upon to promote awareness of the

Tucson Hispanic Coalition, actively participate in fundraising activities, provide advice and guidance as needed, and lend voice, and support on issues of importance to the Tucson Hispanic Coalition.